Dot Collector for Zoom User Guide

Table of Contents


 

Giving a Dot

A Dot is quite simply an observation one person makes about another. Every observation about a person potentially tells you something valuable about how they operate. Just like athletes look to their coaches and students look to their teachers for ways to develop, employees look for ways to develop in the workplace. Dots help enable your colleagues to become trusted coaches, creating a culture of continuous development. We call this continuous development, or personal evolutionary process, “looping.” Understanding your strengths, and areas where you can improve (or loop!), is essential to success in work and life. That’s why all Dots are gifts...especially the constructive ones...to help you along the way.

Dots can be given while in a meeting (from the “Participants” tab) or after a meeting (by selecting a meeting from your “My Meetings” list), following these steps: 

  1. Find the meeting participant’s name for whom you want to dot and tap the dot icon next to their name. 
  2. Select attribute(s) you’d like to dot on by using the icons to rate on that attribute(s). Available ratings include: 
    • Thumbs up for Good Job Screen_Shot_2021-05-28_at_8.46.41_AM.png
    • “OK” icon for OK / I have a Question Screen_Shot_2021-05-28_at_8.47.03_AM.png
    • Loop for Needs Improvement Screen_Shot_2021-05-28_at_8.46.53_AM.png
  3. Add an optional comment.
  4. Optionally mark your dot as private. By marking your dot as private, only you and the person you’re dotting will be able to see it across the app. 
  5. Select “Give Dot” to finalize / submit your dot. 

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Exploring the Meeting Summary 

The meeting summary, or dot matrix, allows you and others to see a summarized view of all dots given / received in a meeting (with the exception of dots marked as “private,” which will only be visible by the dot giver and dot receiver). This view is accessible by navigating to the “Summary” tab while in a meeting or by clicking into a meeting from your “My Meetings” list outside of a meeting. 

If you’d like to see additional dot details (dot attributes and/or dot comments), simply tap on one of the cells in the matrix. 

 

Matrix_-_Small.png      Dot_Details.png

 

Matrix_-_Big.png

 

Polling Your Teammates 

 

Asking a Question 

The Dot Collector supports real-time polling with freeform, yes/no, and multiple choice question types - enabling you and your team to make better decisions. 

You can add a question while in a meeting, following these steps:

  1. Navigate to the “Questions” tab and select “Ask Question” 
  2. Select the question type you’d like to ask from the dropdown menu. Available question types include: 
    • Freeform 
    • Yes / No 
    • Multiple Choice 
  3. Enter your question and response options, if applicable.
  4. Select “Create Question” to finalize / submit your question.  

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Answering a Question and Viewing Responses 

Once a question has been added to the meeting, you can respond to it by navigating to the “Questions” tab. 

For each question, you will be able to:

  • Provide an answer, by either (1) entering a freeform text response (2) selecting yes / no, or (3) selecting from a set list of response options - depending on the question type. For all question types, you will also have the ability to select “I don’t know” as your answer. 
  • Optionally include a comment. 
  • Skip the question, so that you can come back to it later. 

After submitting your response, you will have the opportunity to view the question results and navigate to the next question, if applicable. Note that you can view question results at any time by clicking into a meeting from your “My Meetings” list outside of a meeting. You can also answer questions from this view after a meeting has ended.

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Accessing Your Dots and Meetings Through Time 

By opening the Dot Collector outside the context of a meeting, you can (1) View a list of all dots you’ve given / received across meetings through time and (2) Access your previous meetings. You will also be able to access your About Me profile, described in the Understanding Your About Me Profile section. 

View all dots given / received

  1. To access your dots given or received, simply open the Dot Collector app outside the context of a meeting from your Zoom client (see Opening the App for details). You will be automatically routed to a list of all dots you’ve received through time across meetings. 
  2. Click “Dots Given” to see the dots you’ve given through time across meetings. 

Dots_Feed.png

 

Accessing your previous meetings:

  1. To access your previous meetings, navigate to the “My Meetings” tab.
  2. Scroll through your list of meetings to find the meeting you’re looking for. Note that meetings in this list are ordered by recency, with the most recent meeting at the top. Once you have selected a meeting, you can view information about that meeting and also give dots or answer questions. 

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Understanding Your About Me Profile 

Your “About Me” profile summarizes the dots you’ve given and received through time to paint an evolving picture of what you are like (your potential strengths and areas for improvement) and your dotting tendencies. By reflecting on these insights about yourself, you are able to improve on your key development areas, enhance how you work with others, and manage and/or mentor more effectively. 

Your About Me profile is accessible by navigating to the “About Me” tab outside of a meeting. Note that you are the only one who can see your About Me profile. For a more robust explanation of your About Me profile, continue reading below. 

About_Me.png

 

About Me Deep Dive

Your About Me profile contains 3 sections and may or may not be populated based on the amount of dots you’ve given / received: 

  1. Dot Overview - Here you will find the total number of dots you’ve given and received through time, the average number of dots you give and receive each meeting (where you have the Dot Collector app open), and the date on which your last dot was given and received. 
  2. What you’re dotted on - This section summarizes the attributes you’re most frequently dotted on and how many of those dots are positive, neutral, and/or constructive. 
  3. What you dot others on - This section summarizes the attributes you dot on the most and how many of those dots are positive, neutral, and/or constructive. . 

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