Table of Contents
- I skipped the initial training video for how to use the Dot Collector app for Zoom, is there a way I can find them?
- How do I invite people to the Dot Collector app for Zoom?
- Why am I not able to find Zoom Apps and/or open the Dot Collector?
- What is a dot?
- What is a private dot?
- When should I dot?
- How do I capture my feedback well in dots?
- How should I choose a rating for my dot?
- Can I give dots after a meeting?
- Can I see my previous dots and/or meetings anywhere?
- Why does my dot matrix look different from someone else’s?
- Can I see others’ About Me profiles?
- Can other people see my About Me profile?
- Can other people see my dots feed?
- Can I edit of delete a question after it's added to a meeting?
- Can I edit my question response after it's been submitted?
- How do I access the Dot Collector app for Zoom if I am in an in-person meeting?
- What does the 'loop' icon mean and when is it appropriate to use it?
- What does the 'OK' icon mean and when is it appropriate to use it?
1. I skipped the initial instructions for how to use the Dot Collector app for Zoom, is there a way I can find them?
Yes, you can find the tour of features HERE.
2. How do I invite people to the Dot Collector app?
You can invite others to install the Dot Collector app for Zoom by selecting the icon from your Zoom window. If you choose to send an invite to a specific user, they will receive a notification in their Zoom chat to either install or open the app.
3. Why am I not able to find Zoom Apps and/or open the Dot Collector?
The Dot Collector App for Zoom requires Zoom version 5.7.3 or later. Verify that you’re on version 5.7.3 or later by logging into Zoom and selecting your profile picture. Select “Help” from the dropdown menu and click “About Zoom.” If you are an Enterprise user, pre-approval from your company or group’s Zoom administrator may also be required to access the Zoom Apps Marketplace and/or the Dot Collector. If you do not see the Zoom Apps Marketplace and/or the Dot Collector, please contact your Zoom administrator. You can find your Zoom administrator by logging into your Zoom account using your web browser. Select “Account Profile” from the sidebar navigation. Here you will find the “Account Owner.”
4. What is a dot?
A Dot is quite simply an observation one person makes about another. Every observation about a person potentially tells you something valuable about how they operate. Just like athletes look to their coaches and students look to their teachers for ways to develop, employees look for ways to develop in the workplace. Dots help enable your colleagues to become trusted coaches, creating a culture of continuous development. We call this continuous development, or personal evolutionary process, “looping” . Understanding your strengths, and areas where you can improve (or loop!), is essential to success in work and life. That’s why all Dots are gifts...especially the constructive ones...to help you along the way.
5. What is a private dot?
By marking your dot as private, only you and the person you’re dotting will be able to see it across the app. This is particularly useful if you want to give someone constructive feedback and want to keep it between yourself and the person to whom you’re giving the feedback.
6. When should I dot?
You should give a dot any time you have feedback for someone - there’s no wrong time to dot! Consider giving dots to acknowledge a team member’s contribution, provide coaching to a team member on a growth opportunity, and/or to share your feedback in everyday interactions with your team members - for example, when collaborating on a project or brainstorming an idea use dots to convey your observations on their contributions and impact.
To help form the habit, we generally advise that you aim to give 5 (or more!) dots per meeting. Generally the best time to dot is in the moment, but if you find that to be difficult, be sure to set aside some time after meetings or at the end of the day to record all your feedback - for guidance on how to do this, check out “Can I give dots after a meeting?”
7. How do I capture my feedback well in dots?
Generally, good feedback is real-time, specific, honest, and not emotional or retaliatory. While not required, the best dots usually include a brief comment to help the recipient contextualize the piece of feedback. Remember a dot doesn’t have to be a conclusion - use the “OK” icon to give a low-confidence dot in-the-moment as more of a question.
8. How should I choose a rating for my dot?
As a quick means of expressing your perception, use thumbs up for “good job,” OK for “okay, or I have a question,” and the loop for “needs improvement.”
9. Can I give dots after a meeting?
Yes, you can give dots after a meeting. To give a dot after a meeting, open the Dot Collector app outside the context of a meeting and navigate to the “My Meetings” tab. Select a meeting, find the meeting participant’s name for whom you want to dot, and tap the dot icon next to their name.
10. Can I see my previous dots and/or meetings anywhere?
Yes, you can find your dots (given and received) by opening the Dot Collector app outside the context of a meeting from your Zoom client. You can then find your list of previous meetings by navigating to the “My Meetings” tab at the top of your page.
11. Why does my dot matrix look different from someone else’s?
When giving a dot, you and others have the opportunity to mark that dot as private. By marking a dot as private, only you and the person you’re dotting will be able to see it in the dot matrix. As such, your dot matrix might look different from someone else’s dot matrix based on private dots given and received.
12. Can I see others’ About Me profiles?
No, you can only see your own About Me profile at this time.
13. Can other people see my About Me profile?
No, you are the only one who can see your About Me profile at this time.
14. Can other people see my dots feed?
No, you are the only one who can see the list of all dots you have given / received through time. However, others can see previous dots you have given or received in a meeting if they were in that same meeting (by selecting the meeting in their “My Meetings” list).
15. Can I edit of delete a question after it's added to a meeting?
No, once you have submitted a question it cannot be deleted or modified. If you submitted a question incorrectly, simply add a new question and let your team know to disregard the previous one.
16. Can I edit my question response after it's been submitted?
Yes. After you've submitted your question response, you an edit your response at any time (while in a meeting or after a meeting). Simply click 'Edit' next to your name on the results page, make your changes, and click 'Done'.
16. How do I access the Dot Collector app for Zoom if I am in an in-person meeting?
To use the Dot Collector app while in a hybrid or in-person meeting, you will still need to start and/or join a Zoom meeting. Once you’ve joined the meeting, you have the option to use the Dot Collector app’s in-meeting or out-of-meeting functionality. If you prefer the in-meeting functionality, you can simply stay in the Zoom meeting and use Dot Collector like you normally would - perhaps with your audio and camera off and/or on mute. If you prefer the out-of-meeting functionality, you can leave the Zoom meeting and open the Dot Collector app from your Zoom client. You can access your Dot Collector meetings by navigating to the “My Meetings” tab at the top of the page.
18. What does the 'loop' icon mean and when is it appropriate to use it?
At Principles, we believe that making mistakes is a natural part of challenging yourself and others, and that reflecting on and learning from mistakes is the key to growth. We call this process of personal evolution and continuous development “looping.” To cultivate a growth-oriented culture, the Dot Collector used a Loop icon to represent opportunities for improvement.
19. What does the 'OK' icon mean and when is it appropriate to use it?
The ‘OK’ icon represents something that you perceived as not great, not inadequate, but just... okay. Use this icon to convey your observation of a meeting interaction or a presentation given/deliverable produced in a meeting as being just average. It can also be used when you don’t feel confident that your perspective is right one way or the other, so you can convey it as more of a question / low-confidence dot.